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Phillip Jeffries

Administrative Assistant - Sales

Sales Domestic – Fairfield, New Jersey
Department Sales Domestic
Employment Type Full Time
Minimum Experience Experienced

Phillip Jeffries is looking for an Administrative Assistant within our Sales Department!


Our team is searching for a high performing, hardworking professional to support our Rock Star Sales team.  In this role, the Administrative Assistant will be responsible for successfully supporting the Regional Sales Managers of the company.  The ideal candidate wants to be a part of a high energy, fast growing company, is extremely meticulous and organized, and is committed to providing amazing support to the team.


If you’re looking for a rapidly growing company that has the feel of a start-up and the foundation of an established business, Phillip Jeffries may be your next home!


This position will report directly to the Sales Administrator.



What you will be doing:

§  Assist multiple Sales Managers with reporting for their prospective markets

§  Own the execution of company events and sales meetings

§  Be a CRM expert & update changes accordingly as well as website

§  Facilitate monthly PJ hero calls (send out meeting planner, agenda, organize and post monthly synopsis, liaise with other depts.)

§  Weekly Manager calls – take notes and report follow ups

§  Assist sales reps & showrooms with issues, IT helpdesk, etc.

§  Run and report on daily MSE numbers in huddle

§  Report on weekly and quarterly goals at company huddle

§  Order supplies needed for dept.

§  Ship packages

§  Arrange onboarding meetings with other depts.

§  Sales Domestic Dept. intro for new company hires

§  Update Sales Manager travel templates and create travel packets 

§   Ensure showroom partner sales rep onboarding/ offboarding process id effective

§   Create one-page templates or “How to” on current processes”

§   Spearhead gratitude program for showroom/ reps

§  Send updated address/contact lists to departments as needed

§  Assist in planning and execution of sales competitions

§  Create excel templates, docs, and PowerPoints

Must have:

§  3+ years administrative experience & minimum of 3 years’ experience supporting senior level roles

§  Upbeat, energetic, positive can-do attitude

§  Excellent computer skills including MS Word, Excel and PowerPoint

§  Ability to do Pivot tables and advanced Excel

§  Team player

§  Nimble

§  Highly Organized

§  Strong analytical skills

§  Excellent customer service skills

§  Track record for providing fast response times

§  Customer-centric mentality

§  Outstanding communication skills, both written and verbal

§  Well versed with ERP/CRM systems

§  Ability to carry at least 25 pounds

§  Trust-worthy

§  Results-oriented

§  Ability to prioritize and multitask

§  Ability to perform with efficiency and, at times, limited resources

§  Upbeat, energetic, can-do attitude

§  Outstanding organizational, time management and follow up skills

§  Ability to anticipate needs

§  Self-motivated, ability to work independently

§  Communicates clearly and listens actively

§  Strong attention to detail

§  Ability to dive into any area of the business

§  Ability to be a trusted sounding board for team, providing open, honest feedback

§  Excellent computer skills including MS Word, Excel and PowerPoint

§  Ability to do Pivot tables and advanced Excel

§  Polished, professional presentation (phone, in-person and over e-mail)

§  Bachelor’s degree preferred


Why Phillip Jeffries?

As a purpose-driven organization, we truly believe that where you work matters. We are committed to creating an organization with a higher purpose, a place where our talented team can truly flourish. Phillip Jeffries believes in creating an environment with opportunities to grow personally and financially, offering volunteer opportunities that support our community and environment as well as extending a rich benefits package to care for our most valuable assets, our team.



§  Stocked break room with complimentary healthy snacks and beverages

§  Easily accessible, just minutes from Routes 46, 80, 23 and GSP

§  Unique culture that includes an annual Spirit Week with a focus on our core values, team building and having fun!

§  Frequent team building activities

§  Annual holiday party and picnic

§  4-time “Best Places to Work in New Jersey” winner (2014, 2015, 2016, 2017)

§  Beautifully designed office space that includes open concept and collaborative work spaces, large kitchen, library, inclusion of live plants, convenient nursing room, privacy rooms, and access to natural light via most all work stations

§  Paid time off for community service with the ability to take (3) paid days off per year to volunteer during a work day and (3) days per year on a weekend earning you an additional (3) days of comp time

§  Gym rewards of up to $240 per year for every month that at least 12 visits are made to one of +4000 facilities



  • Competitive salary
  • 16 paid days off
  • Paid holidays
  • Plan option that offers 100% company paid medical benefits
  • Dental and vision benefits
  • Complimentary Flu Vaccines
  • Tax advantages through Flexible Spending Accounts that allow you to pay for specific healthcare and dependent care expenses with pre-tax dollars
  • Financial protection through Accident, Short Term Disability, Hospital and Cancer Insurance
  • Identity theft protection
  • Retirement Plan in which company automatically contributes approximately 10% of your annual compensation
  • Bonus program


Phillip Jeffries, the world’s leader in natural, textured and specialty wallcoverings, has been providing award winning designs to the architectural and interior design community for over 40 years.  With a diverse collection of product, Phillip Jeffries has provided luxury goods that grace the walls of properties such as the Wynn Hotel in Las Vegas and the Barney’s New York stores as well as luxurious homes throughout the world.


To learn more about Phillip Jeffries, please visit us at

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  • Location
    Fairfield, New Jersey
  • Department
    Sales Domestic
  • Employment Type
    Full Time
  • Minimum Experience
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